Admin Executive

JAPANESE SPEAKING PROPERTY ADMIN EXECUTIVE JOB DESCRIPTIONS:Industry: Real Estate/Tourism Position: Japanese Speaking Property Admin Executive Probation: 3 monthsMonthly Salary: RM 2800 - RM 3500Allowance1. Transportation Allowance - to commute to and from work 2. Group Medical Assurance and Medical Card 3. Medical Allowance - yearly 4. Punctuality Incentive 5. MC Incentive Job Location: Penang (Persiaran Gurney,10250 Penang)Working hours: 9am-6pm (subjected to company policy) Type of employment: Full time Holiday: Public Holidays and Weekends (subjected to sales appointment)JAPANESE SPEAKING PROPERTY ADMIN EXECUTIVE JOB RESPONSIBILITIESCustomer service for Japanese customers. Providing sales and after sales assistance.Processing and distributing paperwork. This can include emptying out tray on a regular basis throughout the work day, checking for messages, picking up faxes, mail and inter-office mail from reception, photocopying, preparing and sending faxes when necessary.Filing - which includes:filing copies of all correspondence into relevant property files; may include coding filing (coordinated with Managers).photocopying and filing copies of invoices for properties into files compiling data base of customersMonthly Reporting letters – duties include typing monthly reporting letters, attaching enclosures as directed by the Manager, photocopying reports for filing, and mailing reports as requested. Some reports may be emailed by the Manger or on behalf of the company.Complete tracking sheet indicating when Financials received from Accounting and when reports sent out by Manger.Drafting of some standard notices/letters with minimal supervision.Attending meeting with customers.Handling miscellaneous telephone calls from Japanese customers.Dealing with property maintenance issues as requiredObtaining some quotes and following up with contractors, as required under the direction of the Manager(s).Administering major projects, as required under direction of the ManagerAssisting in prioritizing Managers work to ensure deadlines are metLiaise with resident managers, on-site personnel, owners, tenants and contractors as necessaryAssist with registration of Liens and/or Release of LiensAssist with preparation of offers to lease, leases, amendments to lease, sublease agreements, assignments of lease, preparation of commission forms, tracking of commissions, obtaining a copy of tenant insurance and other documentation related to leases and commissions.Follow up on outstanding accounts receivable as directed.Keep good track of in & out of clients’ money with details of the in & out.Provide summary to accounts department monthly and do reconciliation with accounts receivable.JAPANESE SPEAKING PROPERTY ADMIN EXECUTIVE JOB REQUIREMENTS AND QUALITICATIONSMUST be able to read and write in Japanese (Min N3 level)MUST be Fluent in English and JapaneseMUST have minimum 2 years of working experience. (any industry, as long you are a communicator and you possess good interpersonal communications skills.)MUST have Driving licence(Company has vehicle for job purpose)Fun, Friendly, outgoingTraining will be providedAge 28 - 45 years oldMale or FemaleAbout companyMalaysia My Second Home Programme (MM2H) allow foreigners who fulfill certain criteria,to stay in Malaysia for as long as possible on MM2H visa or multiple-entry social visit pass.With increasing popularity of MM2H program among foreigners, many foreigners started buying Malaysian properties for their own stay or investment purposes.Due to such strong demand from foreign clients the company decided to expand the company business.

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Name of person in charge of hiring：michael ng